Inventory, FEFO Batches & Shortages
Key pharmacy management terms and definitions in inventory, fefo batches & shortages.
FEFO (First Expired, First Out)
First Expired, First Out: the gold-standard pharmacy inventory rule that automatically deducts from the batch with the earliest expiration date to prevent expiry losses.
Batch / Lot Number (رقم التشغيلة)
A manufacturer-assigned code identifying a specific production run and expiry date, essential for pharmacy lot traceability and recalls.
Shortage List / Out-of-Stock (كشكول النواقص)
An automated register of drugs that have fallen below their minimum reorder threshold or reached zero stock, ready for supplier purchase orders.
Reorder Point (حد إعادة الطلب)
The minimum stock quantity threshold that triggers an automatic shortage alert before an item completely runs out.
Stagnant / Slow-Moving Stock (الرواكد)
Pharmaceutical or cosmetic items with zero or minimal sales velocity over a set period, tying up working capital and risking expiration.
Unit Splitting (تجزئة العبوات — علبة / شريط / قرص)
The ability of pharmacy software to sell and track stock by full pack, blister strip, or individual unit while automatically reconciling fractional stock.
Dispensing, Generics & Clinical Safety
Key pharmacy management terms and definitions in dispensing, generics & clinical safety.
Generic Substitution (البدائل والمثائل الدوائية)
Searching by active ingredient, strength, and dosage form to offer an in-stock therapeutic equivalent when a prescribed brand is unavailable.
Active Ingredient / INN (المادة الفعالة)
The International Nonproprietary Name (scientific chemical substance) responsible for a medication's therapeutic effect regardless of brand name.
Drug-Drug Interaction (التداخلات الدوائية)
A pharmacological reaction between two or more co-prescribed medications that can alter efficacy or cause adverse effects, flagged by POS safety checks.
OTC (Over-The-Counter)
Medications and healthcare products that can be dispensed directly by a pharmacist without requiring a physician's prescription.
Rx Dispensing (صرف الروشتات)
The workflow of verifying and fulfilling a medical prescription, including dosage checks, interaction screening, and instruction labeling.
Pharmacy POS, Purchasing & Suppliers
Key pharmacy management terms and definitions in pharmacy pos, purchasing & suppliers.
Pharmacy POS (نقطة بيع وكاشير الصيدلية)
The point-of-sale checkout terminal engineered for pharmacies—supporting barcode scanning, multi-tab carts, unit splitting, and shift closeouts.
GS1 DataMatrix / 2D Barcode
A 2D pharmaceutical barcode encoding the GTIN item code, batch/lot number, expiration date, and serial number in a single scan.
Supplier Bonus Stock (بونص الشركات والموزعين)
Free promotional units granted by suppliers on purchase invoices (e.g., 10+1), which lower effective unit cost and increase gross margin.
Purchase Return (مرتجع المشتريات)
A debit/credit transaction returning near-expiry or damaged goods to a distributor and automatically deducting their value from the supplier ledger.
Shift Handover & Cash Drawer Reconciliation (تقفيل الوردية والدرج)
Auditing and matching physical cash, card slips, mobile wallets, and returns against POS sales totals at the end of a cashier's shift.
Insurance Claims & Tax E-Invoicing
Key pharmacy management terms and definitions in insurance claims & tax e-invoicing.
TPA (Third-Party Administrator)
Medical insurance administrators that contract with pharmacies to dispense prescriptions for covered members with defined copay rules.
Copay (نسبة تحمل المريض)
The percentage or fixed portion of a prescription bill paid out-of-pocket by the insured patient while the remainder is billed to the TPA.
ETA E-Receipt (الإيصال الإلكتروني لمصلحة الضرائب المصرية)
Egypt's Tax Authority (ETA) electronic receipt and tax invoice framework for retail POS operations including pharmacies.
ZATCA E-Invoicing (فوترة زاتكا المرحلة الثانية)
Saudi Arabia's ZATCA Phase 2 electronic invoicing standard requiring cryptographic stamps, XML formatting, and QR codes on receipts.
Multi-Branch ERP, Security & Cloud Tech
Key pharmacy management terms and definitions in multi-branch erp, security & cloud tech.
Multi-Branch Pharmacy ERP (إدارة سلاسل وفروع الصيدليات)
A centralized cloud platform connecting multiple pharmacy branches and warehouses for real-time sales monitoring, inter-branch transfers, and unified pricing.
RBAC (صلاحيات الوصول حسب الدور)
Role-Based Access Control restricting system actions and hiding sensitive purchase costs and net margins from unauthorized staff.
Audit Trail (سجل التدقيق الرقابي)
An immutable digital log recording every sale, return, discount, or stock edit with the staff member's ID and exact timestamp.
Cloud SaaS (النظام السحابي للصيدليات)
Running pharmacy management software via modern web browsers with automated encrypted cloud backups and remote owner access.
Frequently Asked Questions
What is the difference between FEFO and FIFO in pharmacy inventory?
FEFO (First Expired, First Out) dispenses the batch with the earliest expiration date first regardless of purchase date—critical for preventing expired drugs—whereas FIFO dispenses the oldest purchased batch.
How does generic substitution work at the pharmacy POS?
When a prescribed brand is out of stock, the pharmacist searches by active ingredient (INN) and strength in PharmacyPlus to immediately locate an in-stock generic equivalent.
How does supplier bonus stock affect unit cost?
PharmacyPlus divides the net invoice total across paid units plus free bonus units, giving you the true weighted unit cost and accurate gross profit margin.
Why are RBAC permissions and audit trails essential in a pharmacy?
They allow pharmacy owners to hide supplier purchase costs and profit margins from cashiers while logging every return, discount, and stock adjustment with staff ID and timestamp.
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